Deputy State Secretary (Management)

Division / Unit	:	Melaka State Education Trust Fund (TAPEM)
Address	:	No. 34-4, 4th Floor, Kota Cemerlang Building, Lebuh Ayer Keroh, Hang Tuah Jaya, 75450 Melaka.
Name	:	Encik Abdul Aziz bin Baba
Position	:	General Manager
Tel	:	+606-333 3333 ext. 3200
Fax	:	+606-233 1450
Email	:	-
Social Media	:	Tabung Amanah Pendidikan Negeri Melaka - TAPEM

Vision

“To produce educated, knowledgeable, and skilled Melaka citizens in various fields of knowledge through various forms of educational assistance and contributions.”

Mission

To establish TAPEM as the primary catalyst agency in promoting and strengthening the determination of Melaka’s youth towards achieving and mastering a wide range of knowledge and advanced skills, enabling them to contribute to the development and progress of Melaka specifically and Malaysia generally.

Objectives

The objectives of TAPEM’s establishment are:

To assist in alleviating the financial difficulties faced by Melaka students studying in schools or higher education institutions, whether in secondary schools or public/private higher education institutions.
To promote and enhance the quality of education among Melaka’s children and Malaysian citizens who usually reside in Melaka.
To offer and manage the provision of:

Higher Education Study Loans for Melaka students accepted into IPTA/IPTS recognised by the State Government.
Small Scholarships and Incentive Scholarships for students in national secondary schools in Melaka and religious secondary schools within and outside Melaka.
Financial Assistance for Primary Schooling according to criteria set by the State Government.
Excellent Student Award Programme for students who achieve outstanding results in SPM, PMR, and UPSR examinations.
Educational programmes as decided by the TAPEM Board and the State Government.

Functions

Manage the provision of Higher Education Study Loans to Melaka students pursuing studies in IPTA and certain IPTS sponsored by TAPEM.
Manage financial assistance for students entering higher education institutions (IPT).
Manage the granting of scholarships (Regular/Asnaf) to secondary school students in Melaka.
Manage the provision of School Assistance for primary school pupils.

Client Charter

(i)	To process and make payment for the Higher Education Loan within thirty (30) working days upon receipt of the complete agreement documents and examination results.
(ii)	To make payment for the Melaka Scholarship within fourteen (14) days after approval from the Board of Directors Meeting.
(iii)	To process and make payment for the Care IPT assistance within thirty (30) working days upon receipt of complete documents.
(iv)	To process and make payment for the Islamic Studies Bursary within thirty (30) working days upon receipt of the complete agreement documents and examination results.
(v)	To process and make payment for the Malaysian Higher Religious Certificate within thirty (30) working days upon receipt of complete documents.

Details: Created: July 18, 2023; Hits: 216

Division / Unit	:	Assembly and MMKN Unit
Address	:	Level 2, Laksamana Block, Seri Negeri Complex, Hang Tuah Jaya, 75450 Ayer Keroh, Melaka
Name	:	YBhg. Datuk Haelmy bin Mohd Hanifah
Position	:	Chief Senior Assistant State Secretary
Tel	:	+606-333 3333 ext. 7452
Fax	:	+606-231 1304
Email	:	haelmy[at]melaka[dot]gov[dot]my

Vision

To provide efficient, accurate, and effective secretariat services for MMKN and the State Legislative Assembly towards making the Chief Minister’s Department an exemplary organisation.

Mission

To ensure confidentiality of information is always maintained and all secretariat services are delivered in the best manner possible within the set timeframe.

Objectives

Ensure the smooth and proper conduct of the State Legislative Assembly sessions and State Executive Council (MMKN) meetings.
Serve as secretariat to the committees established by the State Legislative Assembly efficiently and effectively.
Ensure matters related to the privileges of Administrative Members, State Legislative Assembly Members, and retired Assembly Members are managed efficiently and effectively.

Functions

Secretariat for the Melaka State Legislative Assembly sessions.
Secretariat for Melaka State Executive Council meetings.
Secretariat for committees established under the Melaka State Legislative Assembly.
Secretariat for the Melaka State Pardons Board.
Management of privileges for Government Administrative Members, Melaka State Assembly Members, and retired Assembly Members.
Administration and financial management of T02/B02/T04 - Melaka State Legislative Assembly.

Client Charter

(i)	Ensure that complete and organised MMKN memorandums are submitted to the State Executive Council meeting no later than five (5) working days after endorsement by the Right Honourable Chief Minister / State Secretary.
(ii)	Ensure that State Executive Council decisions are sent to the relevant Departments/Agencies no later than seven (7) working days after the decision is confirmed.
(iii)	Ensure that the affairs of the State Legislative Assembly are carried out efficiently according to the schedule and timeframe stipulated in the Melaka State Assembly Standing Orders.
(iv)	Ensure that the privileges of Administrative/Government Members, State Assembly Members, and retired Assembly Members are managed systematically within the prescribed timeframe in line with the Administrative Members & State Assembly Enactment.

Details: Created: July 18, 2023; Hits: 173

Division / Unit	:	Melaka State Sports Council (MSNM)
Address	:	Jalan Lawn Bowls, Hang Jebat Sports Complex, 75260, Melaka
Name	:	Encik Mohd Asri bin Hj. Ninggal
Position	:	Director
Tel	:	+606-336 3100
Fax	:	+606-336 3123
Email	:	asri.ninggal[at]melaka[dot]gov[dot]my
Social Media	:	Majlis Sukan Negeri Melaka

Vision

Sporting excellence in Melaka will be achieved at the highest level through strong commitment and genuine sportsmanship in national and international competitions.

Mission

Committed to the development and advancement of high-performance sports to produce quality, outstanding, and competitive state athletes at various championship levels, with the hope of further enhancing goodwill and the image of Melaka.

Objectives

Plan, formulate, and coordinate all state sports policies and objectives.
Provide opportunities and facilities to meet basic social needs through sports.
Achieve the highest level of excellence with true sportsmanship in national and international competitions, with the hope of enhancing goodwill and the state’s image.

Core Functions

Coordinate and assist high-performance sports associations in Melaka.
Intensify athlete development programmes in Melaka.
Administer the financial resources of the State Sports Council to achieve objectives optimally.
Plan and coordinate sports programmes.
Make recommendations to the Melaka State Government on methods, measures, and policies needed to facilitate sports development.

Client Charter

(i)	Hold meetings with State Sports Associations at least five (5) times a year.
(ii)	Process applications for financial assistance to State Sports Associations within fourteen (14) working days from the date of approval.
(iii)	Process applications for financial assistance and sports equipment from Sports Associations within ten (10) working days from the date of receiving a complete application.
(iv)	Make payment and issue financial assistance cheques to sports associations within fourteen (14) working days from the approval date, subject to the availability of funds.
(v)	Make payment to suppliers within fourteen (14) working days from the date goods or services are received and all related documents are completed.
(vi)	Conduct monitoring of the Sports Development Programme training at least twice a month.

Details: Created: July 18, 2023; Hits: 215

Division / Unit	:	Chief Minister’s Office
Address	:	Chief Minister’s Office, Level 4, Temenggong Block, Seri Negeri Complex, Hang Tuah Jaya, 75450 Ayer Keroh, Melaka
Name	:	Encik Mohd Harith bin Rahmad
Position	:	Senior Private Secretary to the YAB Chief Minister
Tel	:	+606 333 3333 ext. 7202
Fax	:	+606 232 8330 +606 232 8400
Email	:	harith[at]melaka[dot]gov[dot]my

Vision

To create a conducive, efficient, and high-quality environment in the delivery system.

Mission

To provide services and interactions that are friendly, efficient, and well-organised.

Objective

To ensure the smooth running of the daily affairs of the YAB Chief Minister of Melaka in performing duties and responsibilities as the Chief Executive of the Melaka State Government.

Functions

Manage the activities of the YAB Chief Minister of Melaka through three (3) main units:
1. Management Services - Administration, Finance, Official Residence
2. Communication & Media - Communication & Media, Speeches
3. Community Affairs & Political Relations - Relations & Events, Politics

Client Charter

We, the staff of the CHIEF MINISTER’S OFFICE OF MELAKA, are always committed to providing quality, efficient, and effective services for the people. To achieve this objective, we pledge:

(i)	To provide feedback on programme scheduling requests with the YAB Chief Minister of Melaka regarding meeting appointments, courtesy calls, gatherings, and events within five (5) working days from the date the programme is arranged, provided that the application details are complete.
(ii)	To prepare the YAB Chief Minister of Melaka’s speech text one (1) day before the programme date.
(iii)	To ensure the processing of all payments under the Development and Community Services Provision (P23) for the YAB Chief Minister of Melaka does not exceed three (3) working days.

Details: Created: July 18, 2023; Hits: 232

Division / Unit	:	Human Resource Management Division (BPSM)
Address	:	Chief Minister’s Department of Melaka, Level 1, Bentara Block, Seri Negeri Complex, Hang Tuah Jaya, 75450 Ayer Keroh, Melaka
Name	:	YBhg. Datin Elya Juliana binti Abdul Wahab
Position	:	Division Secretary
Tel	:	+06-333 3333 ext. 7799
Fax	:	+06-231 5142 / 232 5428
Email	:	wanrafidah[at]melaka[dot]gov[dot]my

Vision

To provide professional Human Resource Management services through competent personnel and modern management systems.

Mission

To function more effectively as an advisor and implementer of Human Resource Management for State Departments and Agencies.

Objectives

To establish optimal planning and staffing for the Public Service;
To ensure that staff service matters are handled efficiently;
To conduct and coordinate staff training in a more systematic and organised manner;
To develop highly disciplined and productive staff.

Core Functions

Plan human resources and organisational development;
Manage staff service matters;
Develop human resources through training and courses;
Manage performance, promotions, and disciplinary matters.

Client Charter

(i)	Issue approval letters from the Public Service Department (JPA) regarding restructuring/strengthening of positions to the relevant departments within seven (7) working days.
(ii)	Issue decision letters on service matters within three (3) working days for the following processes: a) Confirmation of appointment b) Confirmation in service c) Granting of pensionable status
(iii)	Notify Departments/Agencies to submit complete documents of staff who will retire six (6) months prior to the retirement date (mandatory retirement).
(iv)	Inform promotion decisions within seven (7) working days after the Promotion Board meeting.
(v)	Provide counselling services to public service personnel within seven (7) working days from the date of application received.
(vi)	Ensure 100% of JKMM staff attend at least one (1) day of functional training.
(vii)	Implement improvement actions within at least three (3) months after an audit remark is issued.

Details: Created: July 18, 2023; Hits: 194

Melaka State Education Trust Fund

Assembly & MMKN Unit

Melaka State Sports Council

Chief Minister’s Office

Human Resource Management Division (BPSM)

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